Difference between KYC and eKYC – A Comprehensive Guide

Understanding KYC (Know Your Customer)

KYC, which stands for “Know Your Customer”, is a standard banking policy practice used globally. It refers to the process by which businesses verify the identity of their clients, either before or during the time they start doing business with them. Essentially, KYC processes act as a verification tool, ensuring that businesses are fully aware of their customer’s activities and the risks they potentially pose.

Importance:

1. 1. Anti-Money Laundering (AML) and Combating Financing of Terrorism (CFT): KYC plays a pivotal role in preventing and detecting money laundering activities and financing of terrorism, ensuring that the financial system is not exploited for malicious intents.
   2. Building Trust: By understanding their customers better, institutions can tailor their services more effectively and ensure safer transactions.
   3. Regulatory Compliance: Financial institutions are mandated by law in many jurisdictions to ensure that KYC procedures are in place to avoid potential legal consequences.
   4. Fraud Prevention: Through KYC, irregularities in transaction patterns can be detected early, preventing potential fraud.

The Advent of eKYC (Electronic Know Your Customer)

eKYC, or “Electronic Know Your Customer”, is the digital counterpart of the traditional KYC process. It involves the electronic verification of customer details, often using tools and technologies such as biometrics, Artificial Intelligence (AI), and Optical Character Recognition (OCR) to validate identities and documents. Instead of manually submitting paper documents to verify one’s identity, customers can now do so electronically, often in real-time or within minutes.

eKYC as an Evolution:

1. 1. Digital Transformation: As industries increasingly shift online, it’s only logical for the KYC processes to adapt accordingly. eKYC is a testament to how technology is revolutionizing traditional systems.
   2. Convenience & Speed: eKYC processes are often faster and require less effort from the customer side. No more waiting in lines or mailing physical documents; most eKYC processes can be completed with a few clicks or scans.
   3. Enhanced Accuracy: Automated systems, driven by AI and machine learning, can often identify discrepancies or forgeries in documents that might be missed in manual checks.
   4. Broadened Accessibility: With eKYC, even those in remote areas with access to the internet can undergo identity verification processes without the need for physical branches or centres.

Understanding the traditional KYC 

Importance in the financial sector and other industries:

• • Financial Sector: KYC is fundamental in the financial domain to counteract money laundering, terrorist financing, and other illicit financial undertakings. It helps institutions understand their clients’ financial activities better and judge the risks associated.
  • Other Industries: Outside of finance, sectors like real estate, healthcare, and telecommunications also leverage KYC processes to establish the authenticity of their clients, ensuring compliance with legal mandates and protection against potential fraud.

Processes Involved:

• Steps and requirements to fulfill KYC:
  • Initial Customer Contact: The KYC process usually begins at the customer’s first contact with the institution.
  • Data Collection: Personal details, including name, date of birth, address, and occupation, are gathered.
  • Document Verification: Customers are required to provide specific documents that validate the information they’ve given.
  • Risk Management: Based on collected data, a risk profile of the customer is generated to understand the potential risks they might pose.
  • Continuous Monitoring: The financial activities of the client are observed over time to detect any irregular or suspicious actions.
• Examples of documents typically requested:
  • Identity Proof: Passport, Driver’s License, or other government-issued IDs.
  • Address Verification: Utility bills, bank statements, or rental agreements.
  • Financial Documents: For specific services or transactions, financial statements or tax returns might be needed.

Benefits:

• Building trust in financial systems:
  • KYC procedures enhance the credibility and trustworthiness of financial institutions. When customers know they’re part of a system that verifies every member, they’re more likely to trust and engage more with that institution.
• Prevention of fraud and illegal activities:
  • By ensuring that all customers are authenticated and monitored, the institution can significantly diminish the risk of fraud, money laundering, and other unlawful activities.

Challenges:

• Time-consuming processes:
  • Traditional KYC often requires manual verification, which can be lengthy. The process might take days or even weeks before a customer is entirely onboarded.
• Possible human error:
  • Given the manual nature of traditional KYC, there’s room for oversight, misinterpretation of data, or other mistakes that might lead to inaccurate verification.
• Inconvenience for customers:
  • Submitting multiple physical documents, visiting institutions in person, or waiting for prolonged periods can lead to dissatisfaction among customers, potentially impacting business relations.

Delving into eKYC

Industries benefiting from eKYC:

• • Financial Sector: Online banking, digital lending platforms, and fintech startups are embracing eKYC to streamline customer onboarding and monitor transactions.
  • E-commerce: To validate user authenticity and minimize fraudulent transactions.
  • Telecommunications: For user verification before issuing SIM cards or mobile connections.
  • Healthcare: For patient identity verification in telemedicine and online consultations.
  • Real Estate: For verifying potential tenants or buyers in online property transactions.

Processes Involved:

• How does eKYC work?
  • Customer Initiation: Users initiate the process by submitting their details electronically through online forms or apps.
  • Automated Data Collection: eKYC platforms capture user data, either entered manually or through scans of official documents.
  • Instant Verification: Automated systems cross-reference user details with official databases or utilize algorithms to verify the authenticity of documents.
  • Risk Analysis: Automated tools quickly generate a risk profile based on the data provided and past patterns, if available.
  • Feedback Loop: Users are promptly informed if they’ve been verified or if additional information is needed.
• Technologies and tools employed:
  • Biometrics: Use of fingerprints, facial recognition, or iris scans for identity verification.
  • Artificial Intelligence (AI): For rapid data analysis, pattern recognition, and anomaly detection.
  • Optical Character Recognition (OCR): To scan, read, and verify physical documents when uploaded digitally.
  • Blockchain: In some advanced platforms, for ensuring data integrity and security.

Benefits:

• Speed and efficiency:
  • eKYC reduces the time taken for customer verification from days (or weeks in traditional KYC) to mere minutes or even seconds.
• Enhanced customer experience:
  • Elimination of cumbersome paperwork and in-person visits results in a smoother and more user-friendly onboarding process.
• Reduction in operational costs:
  • Automation and digitization reduce the need for manual labor, physical infrastructure, and paper-related costs.

Challenges:

• Data privacy and security concerns:
  • Digital platforms are often targets for cyber-attacks, and any breach can lead to a massive compromise of user data.
• Technological barriers and requirements:
  • Not all entities might have access to advanced technologies required for eKYC, especially in regions with limited tech infrastructure.
• Regulatory and compliance differences across regions:
  • Different countries have varied stances on eKYC, and what might be acceptable in one region might not be in another. Compliance becomes a challenge, especially for businesses operating internationally.

Key differences between KYC and eKYC 

Criteria	KYC (Traditional)	eKYC (Electronic)
Nature of Process	Manual: Involves physical processes, such as submitting paper documents or in-person verification.	Digital: Uses online platforms, automated tools, and electronic verification methods.
Duration & Efficiency	Longer duration due to manual processing; can take days or even weeks depending on the institution.	Rapid and efficient; often completed in real-time or within minutes.
Cost Aspects	Higher operational costs due to physical infrastructure, staffing, and manual data entry.	Reduced operational costs; long-term savings due to automation and decreased paper usage.
Accuracy	Prone to human errors such as misreading documents or overlooking discrepancies.	Enhanced accuracy with technologies like AI and machine learning, reducing the potential for errors.
Accessibility	Limited to physical branches or centers; might be challenging for remote areas.	Greater reach through online platforms; accessible anywhere with internet connectivity.

Compliance Requirements for KYC and eKYC

Both KYC and eKYC are subject to compliance requirements that are set by regulatory bodies. These requirements vary by country and industry, but they generally require businesses to collect and verify certain customer information.

For KYC, compliance requirements may include verifying a customer’s identity, address, and source of funds. This information must be collected and verified in accordance with local regulations and laws.

For eKYC, compliance requirements may include biometric verification, electronic signatures, and secure storage of customer data. Again, these requirements vary by country and industry, but businesses must ensure that they comply with all relevant regulations.

Security Concerns for KYC and eKYC

Both KYC and eKYC are subject to security concerns. With traditional KYC, physical documents can be lost, stolen, or manipulated. This can lead to identity theft and other forms of fraud.

With eKYC, the main security concern is the risk of cyberattacks and data breaches. As customer information is collected and stored electronically, it is vulnerable to hacking and theft. However, eKYC systems are designed with robust security measures, such as encryption and secure data storage, to protect against these risks.

Accessibility and Inclusivity of KYC and eKYC

One of the challenges of traditional KYC is that it can be difficult for some customers to access. For example, customers who live in remote areas or have mobility issues may find it challenging to visit a branch or office for in-person verification. This can result in exclusion from certain services or products.

eKYC, on the other hand, is designed to be more accessible and inclusive. As it can be completed entirely online, customers can complete the verification process from anywhere, at any time. This can help to eliminate barriers to access and ensure that all customers have equal access to products and services.

Integration with Other Systems

Another consideration when choosing between KYC and eKYC is how well they integrate with other systems. For example, if your business uses a digital onboarding system, you may want to choose eKYC to ensure seamless integration. On the other hand, if your business relies heavily on physical documents, traditional KYC may be a better option.

Which One Is Right for Your Business?

So, which one is better for your business – KYC or eKYC? The answer depends on several factors, including your industry, customer base, and compliance requirements.

Ultimately, the choice between KYC and eKYC depends on your specific business needs and requirements. It’s important to carefully consider all factors, including compliance requirements, security concerns, accessibility, and integration with other systems, before making a decision.

At IDfy, we understand that the process of KYC and eKYC can be challenging for businesses, especially when it comes to compliance requirements and security concerns. That’s why we’ve developed a comprehensive and secure KYC solution that is designed to meet the needs of businesses of all sizes and industries.

Our KYC solution is based on cutting-edge technology and is designed to be fast, efficient, and secure. We use a combination of artificial intelligence, machine learning, and human expertise to provide accurate and reliable identity verification services. With our KYC solution, you can rest assured that your compliance requirements are met, your customers’ information is secure, and your business operations are streamlined.